Managing Information and Comunication Overload
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Managing Information and Communication Overload

Is the constant crushing burden of information and communication overload dragging you down? By the end of your workday, do you feel overworked, overwhelmed, stressed, and exhausted? Would you like to be more focused, productive, and competitive, while remaining balanced and in control?

If you're continually facing too much information, too much paper, too many commitments, and too many demands, you need Breathing Space.


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Managing Information and Communication Overload

Saturday, June 13, 2009

Reduce the Volume of Items

When you continually seek to reduce the volume of items you’ve retained, you have a better chance of managing information overload:

Rather than keeping a five-page report, retain only the single page that you actually need. Rather than retaining an entire page, clip the paragraph, address and phone number, or key item of information that you actually need, and chuck the rest of the page. With the small clipping or subsection of page you've retained, tape it to a single page, perhaps one that contains other relevant retained tidbits. Always strive to retain only the bare minimum information that you believe is necessary. Strive to reduce the size/weight/volume of the pile.

Reexamine everything in the pile once again. Even after you've pared down a particular pile to a smaller, more concise pile, review it with the notion "what am I continuing to retain that adds to little or nothing?" Perhaps you are already familiar with the issue an item represents and don't need to retain printed information relating to it.

Fasten together like items. When you've pared down your piles to the lowest possible volume and gotten them into mean, lean, slim, trim shape, keep like items together, using a stapler, paper clip, or rubber band. A paper clip assembling a packet of papers works best for temporary assemblage.

In general, the more like items you can fasten together, the easier it will be for you to find any particular item that you need!

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Friday, January 16, 2009

Conquer Your Filing Cabinets

Studies show that 80% of the items in a typical file cabinet are never used again! That means you could pare down at least 50 percent of what you're retaining. You don't even need to go that far, however; try to pare down 20 percent.

Why do you need to pare down? In a society that throws information at us at an ever-increasing rate, it's a given that more is coming. Condition your mind that this is so.

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